¶ Overview
Figure: Actual view of Goods Received Notes management in Totalclient.
The Goods Received Note (GRN) documents the physical receipt of products from a supplier. It is the bridge between a financial Purchase Order and live Inventory availability.
¶ Reception Workflow
¶ Reconciliation
The system compares what was ordered vs what was physically received:
- Order Quantity: Original PO requirement.
- Received Quantity: Actual count in hand.
- Condition Type: Labels like Good, Damaged, or Returned.
¶ Asset Tracking
Crucial for high-value items:
- Batch Tracking: Record Batch # and Expiry Date for groups.
- Serial Tracking: Assign unique Serial Numbers to individual units.
¶ Inventory Integration
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¶ Instant Stock Update
Upon saving/finalizing a GRN, the system automatically increases the stock level for the designated store. This ensures the items are immediately available for sale in the POS module.